December 13, 2018
Topic: Human Resources
University of Michigan employees can consent now to receive an electronic PDF copy of their 2018 Form W-2 instead of an identical mailed copy.
Go to Wolverine Access > Faculty & Staff tab > Employee Self-Service > Payroll and Compensation tile > View Paycheck. Employees will be prompted to provide consent before they can select a paycheck.
The 2018 W-2 will be available for viewing and printing in Wolverine Access on Jan. 4.
By choosing an electronic PDF copy of their W-2, employees will avoid having sensitive W-2 information, such as Social Security numbers, delivered via U.S. mail. It will also help U-M save significant postage and other associated mailing costs. Last year, the university saved $32,000 in postage thanks to those who received an electronic copy.
For those choose to receive their W-2 Form in the mail, hard copies will be mailed by Jan. 31.
The university will also provide Form 1095, which reports information about health care coverage, either electronically in Wolverine Access starting Jan. 21 or by mail by Jan. 31.
Employees must consent to receive Form 1095 electronically by Jan. 4, either at the same time they consent to receive an electronic PDF copy of their W-2, or in Wolverine Access > Faculty & Staff tab > Employee Self-Service > Benefits tile > ACA 1095 Consent.
Employees should retain this tax form with other tax documents needed to file federal taxes. More information is available at hr.umich.edu/form-1095.
To ensure prompt delivery of tax forms by the U.S. Postal Service, a current home address must be correct in U-M records. To update a home address via the web, go to Wolverine Access > Employee Self-Service > Campus Personal Information tile > Addresses.