To provide a quicker turnaround in the reimbursement process for hosting expenses, you will now be able to get on-the-spot reimbursement at the LS&A Cashier’s Office and the Hospital Cashier’s Office, regardless of the account being charged, when you present a properly completed Hosting Expense Report.
The maximum amount that can be reimbursed at either location will be $500. The service is only available to Univer-sity employees.
A University employee requesting reimbursement for hosting expenses should complete a Hosting Expense Report, as described in Standard Practice Guide #501.4-2. The employee will need to present an employee ID card and another valid piece of identification at the cashier’s office window. The cashier’s office will review the forms for completeness and issue the reimbursement. The documents will then be forwarded to the Accounts Payable and Travel Audit Office for audit and processing. The cashier’s offices will accept only the new Hosting Expense Report included in the July 1994 mailing of the new Hosting Activities Policy.
The cashier’s offices will only be able to issue cash to the individual listed on the Hosting Expense Report. At this time, checks cannot be issued for this type of reimbursement.
The LS&A Cashier’s Office is open 8 a.m.–4 p.m., Monday–Friday. The Hospital Cashier’s Office is open for this service 7:30 a.m.– 3:30 p.m., Monday–Friday.
Questions concerning this change should be directed to the Accounts Payable and Travel Audit Office at 764-8212 or via e-mail addressed to “Travel Audit.”
