December 9, 2013
Topic: Campus News
As the likelihood of wintry weather increases, campus leaders would like to remind the community that the university's severe-weather policy encourages all employees to make a reasonable effort to report to work as scheduled.
In the event of severe weather:
• Campus officials will attempt to keep the university open for classes and maintain regular operations because most students live on or near campus.
• If operations are being maintained in a staff member's department, he or she should report to work or notify his or her supervisor if reasonable attempts to do so fail, according to the university's Standard Practice Guide on Emergency Closure and Emergency Operations Reduction, SPG 201.27.
• Students, faculty and staff members who live a distance away are asked to make every reasonable effort to get to campus so that essential services can be maintained. At the same time they are advised to use good judgment about the risks of travel.
• U-M employees are expected to take vacation time or Paid Time Off if they miss work. Staff members also may elect time off without pay.
If the university declares an emergency closing, SPG 201.27, states: During the first two days of an emergency closure or reduction, pay and benefits will continue for regular faculty and staff. Regular staff who are required or approved and do report to work during an emergency closure or operations reduction will, in addition to their regular compensation, have added to their vacation accrual an amount of time equal to the hours actually worked. Regular staff members who work beyond their normal schedule will be paid in accordance with the university's overtime policy (SPG 201.38). Pay issues are determined after the impact of the storm is assessed.
In the event severe weather begins after staff members are at work, it is up to the department to determine whether employees may leave early.
For U-M Heath System employees:
• During an emergency closing for the university, only areas of the Health System that are considered "noncritical" will shut down. Hospitals, certain clinical facilities, public safety, transportation, food services, Plant Operations and some research labs are considered critical services, and staff members are expected to make every effort to report to work. UMHS employees should call their supervisors if they are unable to report to work or are delayed.
• UMHS faculty and staff should refer to the Severe Weather Plan for detailed information. Go to www.med.umich.edu/i/safety/Plans/severeweatherplan.htm from any Health System computer (or computer logged into the UMHS Virtual Private Network) to see the plan.
Additional information about UMHS weather policies and procedures can be found at the Health System Headlines website.
Staff members represented by a union should consult their appropriate collective bargaining agreement for severe weather procedures.